Frequently Asked Questions

Have questions about hosting your Missouri wedding at The Heartland Lodge?

Learn more about our venue below:

General FAQs

  • Yes! Book an appointment to ensure an Event Manager is available to show you around and answer all your questions.

  • Our reception hall seats up to 275 guests for a sit-down dinner. If you’re having a band, we recommend capping your guest list at 225 to leave room for the musicians.

  • Nope! Enjoy these spaces at no extra cost. We want you and your bridal party to feel special and comfortable on your big day.

  • We have a variety of rental options that range from a single day to a full weekend experience, plus add-ons to personalize your celebration. To see all the package details and included items check out our pricing details HERE.

  • Please see the list of available dates HERE.

  • Item description

  • A $1,500 deposit secures your date when you sign the contract. The remaining balance is divided in half and due at six months and three months before the wedding respectively. 

  • Your one-hour rehearsal is included in the rental price and is typically scheduled for the Thursday or Friday before your wedding, depending on availability. Your Event Manager will coordinate with you one month before your wedding to set this up. If you don’t have a wedding planner, designate someone to manage the rehearsal and ensure everything goes smoothly on the day.

  • Your rental includes 13 hours (unless you purchase extra hours), with the final hour for cleanup. Feel free to adjust the sample timeline to fit your needs. Our staff will handle facility matters but won't assist with decorating or cleanup of decorations. We can recommend fantastic wedding planners and “Day of” coordinators to help bring your vision to life.

  • Your day typically includes one hour for the ceremony (including guest arrival) and four hours for the reception. All events must end by 11 PM. Here’s a sample timeline:

    • 11:00 AM: Arrival for setup and bridal party prep

    • 6:00 PM: Event start time, guests begin arriving

    • 6:30-6:45 PM: Ceremony

    • 6:45-7:30 PM: Cocktail hour

    • 7:30 PM: Reception begins

    • 11:00 PM: Reception ends, cleanup begins

    • 12:00 AM: Cleanup completed, doors locked

  • We’ll ask for your estimated guest count three weeks before your wedding. Your Event Manager will confirm the final count with your caterer two weeks before to ensure we are prepared for your wedding day.

  • Yes, our reception hall is fully accessible. We have two designated handicap accessible parking stalls. If there is a need for more reserved parking please let us know so we can make arrangements.

Reception FAQs

  • Our round tables seat 10-12 guests each. We also have rectangle tables seating 8 guests each and cocktail tables for mingling on the patio.

  • While we do not directly provide the catering we have a select list of top-notch caterers specializing in weddings to ensure a fantastic culinary experience. Check them out HERE.

  • No, all food must be provided by one of our approved caterers. You are welcome to bring lunch for getting ready time for your bridal party and those setting up for your wedding.

  • No, all beverages are provided by The Heartland Lodge and/or your caterer.

    Bar services is a wedding package add-on (and one less thing to worry about!) we provide that you can learn about HERE.

  • Yes, but your vendors must have general liability insurance and proper licensure. We can’t allow vendors without these requirements.

  • Yes! Floor-length linens in black or white are included in your package. Other colors are available as a rental item.

  • If you are using any of our borrowed décor we will have it out and ready for your decorator to use upon arrival. At the end of the event we will put the borrowed décor away.

  • Your rental includes 13 hours to the venue, with the last hour being reserved for cleanup and vendor load out. The venue closes no later than midnight. Additional time can be purchased if needed.

Lodging FAQs

  • A: Absolutely! We have designed our accommodations to rival the comfort and luxury of traditional hotels. From high-quality furnishings to thoughtful amenities, we have spared no detail in creating a truly exceptional lodging experience for you and your guests. Plus, the convenience of staying on-site allows for a more enjoyable wedding weekend.

  • A: With 10 rooms available, each accommodating up to three guests, we can comfortably host up to 30 guests on-site. Our event managers will work closely with you to ensure all your guests' lodging needs are met.

  • A: If accommodations are part of your package, we’ll work with you to assign rooms for your guests.

Have more questions or want to explore our lodge-style venue in person?